My organization currently has almost 300 teams (clients, internal teams, individual teams, etc.). I understand why a person needs to be a member of a team in order to move a project into it. However, that list of teams you want to move the project to can get very long. There’s no easy way to sort through the available teams: they aren’t alphabetical, and there’s no type-ahead functionality. So I have to scroll through dozens, if not hundreds, of teams until I find the right one. It looks like the order they are displayed in is somewhere between when the team was created and when the user looking for it became a member. To be honest, it doesn’t make much sense what order they’re in. How can we make finding the correct team easier when moving a project to a new team?
We actually just went through an audit of our teams after doing an session with our onboarding specialist from Asana who explained the potential dangers of using ‘teams’ as ‘projects’ (which is how some of our project leads were utilizing and it sounds like your team might be as well). One thing I try to remind project leads is that you can always make private projects and invite everyone involved/add collaborators instead of creating a new team every time there is a project. I know our rep stated having 80+ was a lot and Asana standards state your teams should ideally mirror your org structure. Maybe consider consolidating and expectation setting before it gets too robust to manage. I know you can move individual projects from the menu drop-down to ‘Move to another team’ but that’s one big scroll bar as well.
Here is the ‘Setting up Teams in Asana’ information I got from our rep:
- Set up Teams in Asana to mirror the customer’s internal org chart
- Especially if you’re implementing Asana org-wide, your Team structure should closely mirror your org chart. These teams should represent functional groups within the organization (e.g. Marketing, Sales, Product). This becomes valuable when you want to use Team Conversations to share team-wide announcements, celebrate major accomplishments, or talk about multiple projects at a time.
- Create one Team in Asana for everyone and name it “All Staff”. Use this team to host “official” company-wide projects, and share company-wide messages.
- Less is more. Be conservative when creating Teams in Asana. Having too many “Asana Teams” will become overwhelming, and make it difficult to track and find work later on.
- Create private projects instead of small subteams.
- Use Portfolios to track cross-functional initiatives , and practice archiving projects that are no longer active. You may consider creating teams for other cross-functional groups that work together (e.g. Summer Interns for 2020). However, err on being more conservative.
The info @Annalice_Townsend shared is helpful, and you may also appreciate additional detail in my take here:
Thanks for sharing this feedback! I’ll loop back in on this thread should there be any updates to this functionality!
Don’t forget to upvote the feature request if you think it would be a great addition to Asana!