I have for a long time wanted the following system, can Asana do this? It sounds like it could if every customer was an Asana user, but not sure if this is possible as they wont be asana users.
- Customer emails or fills in a form to request some work which creates a task in our Asana “Quote Request” list. It could be 1 or more tasks that will be free, £40, £4000 whatever.
- We get an alert for this, and we can go in and add in a Quote price for it, I assume in a custom field
- Customer gets alerted and they can approve or decline, or comment on/discuss it in the task first
- If they approve it moves into our general work list
Other key requirements are…
- Our customers are not Asana users. I dont want to ask them to create Asana accounts just because they asked me to change a phone number on their website. Larger projects its fine, but we get many customers asking for small single tasks.
- So customers can access a public link to see their own tasks created. They wont be able to see any other tasks unless they have a URL for them. So URLs are unique to the task or project.
- All the task are visible by us… so we see a master work list from all users in the “Quote Request” list then our work list of course. But as per point (1) individual customers only see their own.
Thanks