This just seems like table stakes…how could you even release this feature without supporting some way to track who submitted the form? This is a joke, Asana. That’s even before considering you’ve had three years to fix it.
a recent update from Asana - allowing up to 50 rules per project - allowed us to find a workaround. It is of course limited to smaller teams, but better than nothing.
We created a Custom Field (Single Choice) called “Form-Submitter” containing an entry for every employee (i.e. T. Example, L. Muller, etc.). This custom field should contain every person contributing tasks to the project through the form.
In the form we replaced field “Name” with this custom field “Form-Submitter” and made it mandatory.
Within the project we created one rule for each employee:
– Trigger: A Task was added to the project AND Custom Field “Form Submitter” = L. Muller
– Action: Asign Asana-User “Lisa Muller” to this Task
What happens is:
Tom Example fills out the form and selects himself (T. Example) in the custom field “Form Submitter”.
This task gets added to the project and the individual rule for T.Example fires:
Tom Example gets asigned to this task as responsible person.
This is a bit of work in the beginning and needs adjustments whenevery form submitters change, but for us it does a great job and is an automation-milestone!
It would be great if after doing the work of creating a custom field for ‘Requested By’ to dump the ‘Name’ field from a form into, if you could then use that along with the custom rules to add them as a collaborator to the project when the task is created.