This âits pretty new, we donât have itâ response was 3 years ago. 3 years!
You have an email field.
It would be ridiculously trivial for you to add the option to have the user/guest added as a collaborator if the email address is known/recognized.
300+ organizations requesting it over 3 years means there are likely 5x that number and the tens of thousands of associated users who have needed this.
How about we measure the cumulative time lost by your customers, counted in 2nds, by having to repeat this manual task? Iâm sure the number would stretch into hundreds of days counted as seconds.
Isnât this exactly the type of thing you claim ASANA is suppose to solve?
This just seems like table stakesâŠhow could you even release this feature without supporting some way to track who submitted the form? This is a joke, Asana. Thatâs even before considering youâve had three years to fix it.
a recent update from Asana - allowing up to 50 rules per project - allowed us to find a workaround. It is of course limited to smaller teams, but better than nothing.
We created a Custom Field (Single Choice) called âForm-Submitterâ containing an entry for every employee (i.e. T. Example, L. Muller, etc.). This custom field should contain every person contributing tasks to the project through the form.
In the form we replaced field âNameâ with this custom field âForm-Submitterâ and made it mandatory.
Within the project we created one rule for each employee:
â Trigger: A Task was added to the project AND Custom Field âForm Submitterâ = L. Muller
â Action: Asign Asana-User âLisa Mullerâ to this Task
What happens is:
Tom Example fills out the form and selects himself (T. Example) in the custom field âForm Submitterâ.
This task gets added to the project and the individual rule for T.Example fires:
Tom Example gets asigned to this task as responsible person.
This is a bit of work in the beginning and needs adjustments whenevery form submitters change, but for us it does a great job and is an automation-milestone!
It would be great if after doing the work of creating a custom field for âRequested Byâ to dump the âNameâ field from a form into, if you could then use that along with the custom rules to add them as a collaborator to the project when the task is created.
Hi @Kayla_Bayens, While this feature isnât available at this time, hopefully itâs something our Product team can implement in the future
We do have an existing thread for this feature request in the #productfeedback category so Iâve gone ahead and merged your post with the existing one to consolidate feedback.
Iâll keep you posted and let you know if I have any updates
Uber +1 on needing this! My team canât find what theyâve submitted unless I add them as a collaborator and itâs quite a clunky process. Please add this, Asana!
We need this feature super bad. I mean, if Uber needs this how comes itâs not being done. Imagine what that does to your active user base in the product and network effect. You will make more money.
