Auto-Assign Collaborators by Project Role

[Amber_Harmon]

We are currently using the Project Role function when setting up new projects. Does Asana have the ability to (or plans to have the ability to) auto-assign collaborators by Project Role as well?

[Andrea_Mayer]

Welcome to the Asana Community Forum @Amber_Harmon!

Yes have a look here

@Erfaan_Arif

Hi all!

Thanks for sharing your feedback with us. I’m happy to share we’re rolling out Variable Assignees in Templates!

With Variable Assignees in templates, you’ll be able to create a project role in your template and assign tasks to a project role, giving your team guidance when they use the template.

How does it work?
To add a a project role in templates, convert a project into a template/edit an existing template and you’ll see “Project roles” in the left hand side bar to add different project roles.

When you’re ready to kick off your project, you’ll be prompted to set an assignee for each project role

When?
This feature has begun rolling out in stages!

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Ability to assign Project Roles when converting a task to a project using a template

Variables in templates for Project roles is a great feature when using a template to (manually) create a project, where we get this handy page during the project creation steps: [image] I am hoping this project roles selection popup will get built into other surfaces such as when converting a task into a project, either by: Convert to > Project action from the task details overflow ... Selecting Project Roles would be great to be included within this dialogue box which acts as a mini-proj…

[Amber_Harmon]

Hi Andrea,

We are currently using the Project Roles when setting up projects/templates and assigning tasks to the project role, the question actually was - can you also use Project Roles to auto-assign collaborators by project role as well?

[Richard_Sather]

Hi @Amber_Harmon , it is not currently possible to assign project roles as collaborators to a task within a project template, but hopefully Asana will add this in the near future.

Note that you can assign project roles to subtasks, in case that helps.

I couldn’t find an existing thread in the Product Feedback category so I’m moving this thread there so you can vote on adding this feature (scroll to the top and click the purple button in the top left).

[anon3514421]

So I am wondering what the point is of the Project Roles. I have followed the instructions and added the roles to the project template. I can even see the people assigned to the project roles when I spit out a project from the template. However, I can’t see anywhere in the template editing to actually do anything with the roles. I would like to have a rule set up that according to certain triggers, the task gets assigned to the Project Manager role, etc. But there seems to be no place to actually utilize the roles in the rules for me. In this area, I would hope one of the variable assignees would be the role name. Then this would make it much easier to standardize on templates.