I WOULD LOVE to see this too. it is all well and good to think that you are going to assign a project lead to a task and subtask the crap outta it. But for us, it feels really micromanage-ey. (and honestly like someone in ASANA really believes their way is the right way so they don’t want to change or opt for it, seriously, what does it matter to you if you offer this???)
We build Police vehicles, and we have teams of 2-6 working on a given set of cars. each team member has a tablet and currently they are individually assigned tasks to complete on the car. This takes a while for our supervisor to do (with 15 different techs and over 100 subtasks per car) and has become unrealistic. Some tasks just cannot be completed before another task is done, so employees stand around waiting for someone else because they are not “ASSIGNED” to do anything they can do until the other employee is done. … GRRR… also, on the tablet it is hard to understand what you are working on when you have only subtasks assigned. you have to go into the task, then look for projects, or back out of the task to see the vehicle you are supposed to be working on. if you are assigned a 100 subtasks across multiple vehicles, this can be very daunting, and increases mistakes… Mind you, we build 400 vehicles a year and it takes anywhere from 2-5 days per, so it goes quick.
SO, what we end up doing is manually telling them go do something else, totally disregarding asana because it actually caused the problem, not a solution.
By assigning multiple people to the same task, at least then an employee can see what was left to be done on a vehicle, and that employee can assign themselves to it. then their task list goes from 100+ subtasks to maybe 4 Tasks (which would be the vehicle they should be working on) and they can pick which one they want/can work on at the time they need to find things to do.
for instance, I would love to have the assigned task say:
POLICE VEHICLE #1245, BAY 4
and the subtasks be the entirety of the build on what it is getting.
Then be able to assign 2-6 people to that task so they all see the task list and what has been completed in real time. When they check something off, it shows on ALL tablets. Duplicating the task simply doesn’t do this… and tagging and following REALLY does not work well in our business when everyone is on tablets. SO much of that gets lost in the inbox, especially since there is no ARCHIVE ALL feature on the tablet…
In a Perfect world, I want the above, OR even better, I want to assign a pre-defined team to the main task, which would push to that predefined teams tablets (as a task), and then when an individual checks off they completed the subtask, it would auto show the individual who checked it off and date stamp it (across all team 1 tablets).
for instance team 1 would be made up of employee 1, 4, 8, and 24. (defined somewhere in asana). I would assign Team 1 (as the main assignee) to “Police vehicle #1245, bay 4” and employee 1,4,8,24 would get dinged that they have new tasks. they open the task, decide whos doing what within their group, and then checks off the subtask when they are done. (time and employee stamping it)
We have tried using the team boards for this, and it was not what we needed, mainly because it needs to show up on the tablet easily, not have to be hunted for on a board.
Currently my solution is going to be to create user names of TEAM 1, TEAM 2, TEAM 3, and have the guys sign in as that user when they are told to go work on a specific team. that way the assigned task will be synced across all TEAM 1 tablets and will work better for us. It should do exactly what I need with the biggest issue of not having the ability to see who completed what individually, which I will resolve by having them put there initials on the subtask. Also, I know I will not be able to tag a specific person, BUT for us, it will still work much better in the service side of our shop.
My recommendation though, is PLEASE GET OFF YOUR THEORY about task assignments being only for a single individual. I get WHY that is the normal way, but it obviously does not work for many people. Open this up so more of us can be happy about how we would like to use this app. We use the crap outta it and for the most part LOVE it, BUT it was obviously made for projects that have far less subtasks, or for individuals sitting at the computer. We are mobile heavy, and have LOTS of subtasks within a project, and just need to be able to easily let multiple people see then more efficiently.