# Asana, show me your BUTs ๐Ÿ‘ **URL:** \ **Category:** Forum Leader tips\ **Tags:** forum-leader-tip\ **Created:** [19 October 2022 09:10 UTC](https://forum.asana.com/t/asana-show-me-your-buts/225382 "2022-10-19T09:10:45Z")\ **Posts on this page:** 1\ **Showing post:** 1
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [19 October 2022 09:10 UTC](https://forum.asana.com/t/asana-show-me-your-buts/225382/1 "2022-10-19T09:10:45Z")
We all love Asana, and the tool is growing really fast. They have an exciting roadmap, delivering often, but some features or use cases might be put aside for a while. As an Asana user, champion or consultant, it becomes harder to follow those small โ€œbutโ€. For example, a portfolio can hold 500 projects BUT above 250 the Workload feature is disabled. Letโ€™s all work together and build a collaborative list of BUTs ๐Ÿ™‚ and for each one, letโ€™s try to link to the existing forum post where we can all upvote. _Word of warning: it might be hard to tell apart a simply missing feature from a BUT. A BUT is something that did not follow an early feature release, an expected fast follow that is a bit slow to rollout, or things that never got implemented at all but make a feature feel partially implemented._ โœ To add to the list, just comment on the post! **T1. Portfolio-Workload** ๐Ÿ‘ B1.1 ~~[Portfolios supports 1500 projects BUT Workload gets disabled about 250](https://forum.asana.com/t/portfolio-max-increase-to-500-not-supported-by-workload-feature/188514)~~ ๐Ÿ‘ B1.2 [Portfolios supports nesting BUT Workload and Timeline are disabled as soon as nesting a portfolio](https://forum.asana.com/t/global-workload-nested-portfolios-with-workload/112159) **T2. Templates** ๐Ÿ‘ B2.1 [Templates V2 are replacing V1 BUT a few project related feature not possible anymore](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154) ๐Ÿ‘ B2.2 [A project could be based on a template BUT changes in the template donโ€™t re-apply to existing projects](https://forum.asana.com/t/can-you-change-the-template-on-a-task-once-you-have-created-it/149243) ๐Ÿ‘ B2.3 A template allows to define due dates relative to project start or due date BUT those tasks are never updated if the project dates change. ๐Ÿ‘ B2.4 A template allows to define due dates relative to project start or due date BUT a task converted to a project using a template in a rule will use the trigger date. ๐Ÿ‘ B2.5 [A template allows for variable assignees BUT if a task is turned into a project using a template in rules, you donโ€™t have the opportunity to choose the roles.](https://forum.asana.com/t/create-rule-to-allow-assignment-of-tasks-based-on-project-role/158695/9) ๐Ÿ‘ B2.6 A project has Saved Views but a template canโ€™t define them. ๐Ÿ‘ B2.7 ~~A project has a โ€œHideโ€ button to define fields displayed but a template doesnโ€™t have it.~~ ๐Ÿ‘ B2.8 [Custom fields can be pre-filled in project templates BUT not Date fields.](https://forum.asana.com/t/project-template-cant-use-date-field/995705) ๐Ÿ‘ B2.9 A rule can be added to a project template BUT if the rule has a โ€œtask is added to this projectโ€ trigger, it wonโ€™t actually run on the tasks pre-defined in the template. **T3. Rules** ๐Ÿ‘ B3.1 ~~[Tasks have start and due date BUT rules canโ€™t use the start date](https://forum.asana.com/t/the-ability-to-use-rules-to-set-a-due-date-based-on-a-numerical-duration-custom-field-that-adds-to-a-changed-start-date/73266) ([specifically โ€œDue date approachingโ€](https://forum.asana.com/t/offer-for-premium-and-above-a-new-rule-start-due-date-is-approaching-to-trigger-based-on-the-earlier-of-start-date-or-due-date/122753))~~ ๐Ÿ‘ B3.2 ~~[Rules have names BUT the name does not show up in the sidenav](https://forum.asana.com/t/rule-names-make-visible-in-rules-panel/218412)~~ ๐Ÿ‘ B3.3 [Tasks can have tags BUT rules canโ€™t use those tags](https://forum.asana.com/t/tags-not-showing-up-in-rule-editor-for-add-tag-to-task-using-flowsana/159082) ๐Ÿ‘ B3.4 In the rule editor, a subtask can be multi-homed into a project BUT it wonโ€™t show this project custom fields. ๐Ÿ‘ B3.5 ~~A rule can trigger for โ€œTask marked completeโ€ BUT not for tasks marked incomplete~~. ๐Ÿ‘ B3.6 Rule actions can be added via App Components BUT not triggers (events and webhooks could be used instead) by @Larry_Berger_lpb ๐Ÿ‘ B3.7 [A rule can trigger another rule but not trigger itself](https://forum.asana.com/t/bug-rules-are-not-being-triggered-by-custom-status-being-set-by-another-custom-status/1063105/12) **T4. Status updates** ๐Ÿ‘ B4.1 [Status update can include charts BUT they donโ€™t show up in emails](https://forum.asana.com/t/display-chart-of-portfolio-health-in-email-notification/127824/8) **T5. Subtasks** ๐Ÿ‘ B5.1 [Subtasks seem to be part of a project BUT donโ€™t count in Workload](https://forum.asana.com/t/ability-to-view-assigned-subtasks-in-portfolio-workload/72147) ๐Ÿ‘ B5.2 [Subtasks seem to be part of a project BUT donโ€™t show up on Calendar](https://forum.asana.com/t/why-subtasks-dont-appear-in-your-project-calendar/3491) ๐Ÿ‘ B5.3 ~~[Subtasks seem to be part of a project BUT donโ€™t show up on Timeline](https://forum.asana.com/t/when-i-generate-a-timeline-subtasks-dont-show/184319)~~ ๐Ÿ‘ B5.4 ~~[Subtasks seem to be part of a project BUT project does not show up in My Tasks](https://forum.asana.com/t/i-want-my-tasks-page-to-show-project-name-linked-to-each-task-can-this-be-done/103844)~~ ๐Ÿ‘ B5.5 ~~[List view supports subtasks BUT subtask drop-downs disappear when list is sorted or filtered.](https://forum.asana.com/t/display-subtasks-on-list-view-when-project-is-filtered-sorted/71920/29)~~ **T6. Projects** ๐Ÿ‘ B6.1 [A section can host tasks BUT it wonโ€™t be collapsible anymore if too full](https://forum.asana.com/t/keep-collapsed-sections-collapsed-when-saved-under-save-layout-as-default/55629/8) ๐Ÿ‘ B6.2 [You can tie dependencies between tasks BUT not between projects](https://forum.asana.com/t/making-one-project-dependent-on-another-project/84168) ๐Ÿ‘ B6.3 [Projects have a timeline view BUT you canโ€™t filter it in any meaningful way](https://forum.asana.com/t/filters-and-sorting-in-timeline-offering-the-same-options-as-list-view/211493) ๐Ÿ‘ B6.4 ~~[Projects gave a calendar view BUT you canโ€™t filter it in any meaningful way](https://forum.asana.com/t/filtering-on-calendar-view/48376)~~ ๐Ÿ‘ B6.5 [A custom field column shows an aggregated value (usually sum) BUT value is disabled if there are more than 30 subtasks.](https://forum.asana.com/t/asana-doesnt-aggregate-custom-fields-values-when-the-project-is-sorted-by-none-and-a-task-contains-over-30-subtasks/208292) ๐Ÿ‘ B6.6 [A section can be closed BUT will stay opened if it contains more than 1000 tasks.](https://forum.asana.com/t/asana-stops-working-properly-in-projects-with-more-than-1000-tasks-hidden-under-collapsed-sectionst/187950/5) ๐Ÿ‘ B6.7 ~~[Tasks in a search result can be sorted by Project BUT not in a project with multi-homed tasks.](https://forum.asana.com/t/sorting-tasks-by-project/66505)~~ ๐Ÿ‘ B6.8 ~~[Timeline has a conflict avoidance system when a due date is moved to the future BUT nothing happens when a task is moved back in the past.](https://forum.asana.com/t/stay-on-top-of-your-grant-application-pipeline-with-the-grant-tracking-template-for-asana/58617)~~ ๐Ÿ‘ B6.9 Calendar can collapse week-ends BUT week-ends canโ€™t be skipped with recurring tasks ๐Ÿ‘ B6.10 Calendar can collapse week-ends BUT week-ends canโ€™t be skipped with rules ๐Ÿ‘ B6.11 [Read-only links can be public BUT not from the start, another visibility must be chosen first](https://forum.asana.com/t/why-i-cant-create-a-public-link-for-anyone/524247) ๐Ÿ‘ B6.12 [โ€œTagsโ€ not syncing with Google Sheets, but exporting in Excel](https://forum.asana.com/t/tags-not-syncing-with-google-sheets-but-exporting-in-excel/1057292) ๐Ÿ‘ B6.13 [You can view which projects are using which fields/rules/forms BUT you canโ€™t see projects using a specific Custom Task Type.](https://forum.asana.com/t/task-types-status-searchable-with-advance-search/1102208/6) ๐Ÿ‘ B6.14 [You can include a Form within a Project, **BUT** if the Project is generated from a Project Template that already contains the Form, you cannot configure the Formโ€™s permissions through the template](https://forum.asana.com/t/asana-show-me-your-buts/225382/66) **T7. General** ๐Ÿ‘ B7.1 Profile settings have an away mode BUT you canโ€™t define all your holidays in advance. ๐Ÿ‘ B7.2 Profile settings have an away mode BUT there is no way to take it into account in rules or template scheduling. ๐Ÿ‘ B7.3 Some actions can be undone BUT if you miss the popup, you canโ€™t undo anymore. ๐Ÿ‘ B7.4 ~~Audit logs are added to tasks BUT a user can remove some of them.~~ ๐Ÿ‘ B7.5 [A project can be exported for up to 140k rows BUT a search export is limited to 2k.](https://forum.asana.com/t/truncated-csv-export-at-2000-rows/199001) ๐Ÿ‘ B7.6 [Search allows to find tasks and projects BUT the attachments on a project overview are not taken into account.](https://forum.asana.com/t/view-all-files-in-company-account-across-projects/344076) ๐Ÿ‘ B7.7 [A submission from an org only form cannot carry the submitter identity unless โ€œadd as a collaboratorโ€ is chosen](https://forum.asana.com/t/prefill-org-only-form-with-authenticated-read-only-known-email-address-even-if-add-submitters-not-checked-on/420952) ๐Ÿ‘ B7.8 [Form can be shared outside an org BUT not if you are currently in a trial](https://forum.asana.com/t/need-help-ending-free-trial-early-to-send-forms-externally/483660/2). ๐Ÿ‘ B7.9 Work Access Mode โ€œallows super admins to access private work contentโ€ BUT a lot of objects are not supported (August 2025: only tasks, projects and portfolios). ๐Ÿ‘ B7.10 [Double-billing doesnโ€™t occur anymore within divisions BUT it does if someone is an admin of multiple divisions.](https://forum.asana.com/t/transition-from-team-licensing-to-user-licensing-to-unlock-cross-division-collaboration/1041448/10) **T8. Custom fields** ๐Ÿ‘ B8.1 ~~[A custom field can have many options BUT you canโ€™t reorder them if the field is on too many tasks (25k+).](https://forum.asana.com/t/this-field-is-used-in-too-many-tasks-reordering-options-is-disabled/194312)~~ (fixed) **T9. Tasks** ๐Ÿ‘ B9.1 A task audit trail will show an incoming mention BUT it wonโ€™t show future mentions if the source task was recurring. Thanks @Larry_Berger_lpb who came up with the initial idea for this pos, and @LEGGO @Phil_Seeman @anon99007907@Jon_Cunningham who helped build the list. I promised @Marie I would keep the list updated, so letโ€™s all collaborate and co-build this list! * * * **Bastien, Asana Expert** **[iDO](https://bit.ly/3AoRqWH)**[(Asana Partner: Services & Licenses)](https://bit.ly/3AoRqWH) --- _[View the full topic](https://forum.asana.com/t/asana-show-me-your-buts/225382)._