Asana and Outlook calendar

Hello… I have used the Asana / Outlook connector to get tasks showing in my calendar. However we run approx. 20-30 projects at any one time in Asana, and don’t want a seperate / new calendar for each. Is it possible to have Asana tasks connect and show up in my normal outlook calendar? I don’t want a separate calendar for each Asana project, I want all of my asana tasks to show up in my default outlook calendar…

Welcome to the Forum @Nathan_Syme and sorry for the late reply here!

You should be able to add all the Projects to your Outlook Calendar following these steps: https://asana.com/guide/help/api/calendar-sync#gl-outlook.
You will have to repeat the process with each one of the Projects you want to Sync.

I hope this helps! Please let me know if you have any follow-up question!

That’s not really going to work for us, means we will have 20-30 additional calendars. Is it possible to have them merge in to the one default outlook calendar? Or maybe even have the Asana tasks show up as Outlook tasks? Like the image attached would be brilliant!

Hi @Nathan_Syme :wave:

Sorry for the confusion here. You will actually have them merged in your default outlook calendar ( you won’t have separate calendars). But you will have to merge them manually project by project.

Please let me know if you have any follow-up question!

How do I merge them in to my default calendar, or can I merge the “my tasks” in to my default calendar?

Hi @Nathan_Syme

Yes, you can sync your “My Task” with Outlook Calendar following these steps:

In Asana:

  1. Go to you My Task
  2. Click the dorpdown arrow on the header to acces to the My Task actions
  3. Select the option Sync to Calendar
  4. Highlight and copy (but do not click) the entire link found in the iCAL, Outlook, or Other Calendar tab.

In Outlook Calendar:

  1. Click on Add Calendar
  2. Select the option From Internet
  3. Paste the link you previously copied from Asana

In the next popup

  1. Paste the link you previously copied from Asana into the Link to the calendar field
  2. Enter a name for your Calendar
  3. Click Save

You can read more in the following guide article: https://asana.com/guide/help/api/calendar-sync#gl-outlook

I hope this helps! Please let me know if there is anything else I can help you with!

I have managed to merge the asana ‘my tasks’ calendar with my outlook calender per below. But it does not show up at the correct time, the task highlighted
has a due time of 4pm yet it is showing up as an all day event…

Hi @Nathan_Syme :wave:

Glad to hear you were able to sync you “My Task” with your Outlook Calendar :grinning:

What you are saying is correct. As our Guide article explains, Tasks with due dates will be shown as all day events on your outlook calendar. I hope this helps Nathan!

Please, let me know if you have any follow-up questions!