Just a quick question: Is it more important to you to know which task to do next for a given shoot, or would it be more helpful to have an overview of which shoots are in which stage? It may also be a question of whether this is to be used for project management and prioritization versus collaboration with other photographers and/or staff.
If it is collaboration, then I agree that your current setup (whether list or board) might be best because the status of this particular shoot is absolutely clear to anyone looking at it and it includes all the instructions for what to do. It also allows you to invite a helper to only the shoot (project) they’re involved with.
However, if you are primarily doing the work yourself and you do a fair amount of shoots, you might consider zooming out a bit to give yourself some visual/mental simplicity while prioritizing your work. Since you are not a business customer, you don’t have portfolios, and you’d have to open each project to see where it is in the process. Sure, you’d have your “My tasks” project where all the individual tasks could live, but if you’re not careful, it can get out of hand with this level of detail.
What if you have one board (or two if you separate your Sales and Production flows) and each shoot is a card on that board. Then you have all the tasks for each project as subtasks of that card. Your columns remain the same as they are and you just move the card from column to column as it moves through those milestones. Then, in one glance, you have a clear view of where every shoot is in it’s process. And since you clearly know your process, without even looking at the checklist, you will have an idea of what needs to be done for a shoot given its place on the board. You can always zoom in to the subtasks as a reminder (just be warned that subtasks don’t disappear when they are completed, so you’ll have to do some scrolling to find your next task).
Here’s what it could look like:
I find this set up ideal for helping me prioritize my work. However, as I mentioned above, if your primary purpose of Asana is to collaborate with others on specific projects rather than have an overview of the entire business, then stick with what you’ve got.
Hope that helps!